Planning an event is a tall task, and it becomes really difficult when you are planning your own. It can be anything from your own wedding to the corporate event of your company.
Event Planners have been trained by years of experience and efficiency to follow budgets and devise unique ways to cut cost. The biggest assurance is that we have the area expertise and also the resource base to negotiate the most cost-effective deal for you.
Let us now categorically examine every part of event planning to truly appreciate how event planners can help us save money.
1. Selecting The Right Venue For Your Event
Think about your biggest expenses. The Venue is decidedly one of the key cost heads. There may be hundreds of options.
To examine each one personally and then tally their rates, negotiate for a bargain is all time-consuming. Not just that, any wrong choice in this area will totally throw your event out of gear.
However, when an event planner is in control, we have a fair idea of the type of venue to choose for an event and what is available in a given price range.
So you can make a choice quite simply and without losing a lot of time.
2. Contribute Cost Effective Ideas
The budget is always a concern when you are hosting an event, but the problem is when you are organizing it yourself or by your staff, there is so much to handle that you may sometimes not adhere to it very strictly.
But with an event planner in control, that is never a concern for you. Given the years of experience and the range of events that we organize, we can always offer a wide range of interesting and easy to execute cost-effective ideas.
That means even without you spending a bomb, we can ensure that you have a rocking event.
3. You Are Still Paying The Money
In the sense, if you take up the responsibility yourself, you will still have to pay your staff to get the job done.
So if you are anyway paying the money, it always makes sense to pay it to someone who can assure better value and guarantee for a quality product.
Compared to your staff, event planners can invariably deliver better value and lasting service to you.
On the contrary, you are saving money by avoiding meeting the caterer, photographer and other service providers separately and deciding on each one.
An experienced event planner normally has all of these elements taken care off well in time.
4. Meet Your Event Purpose
Most importantly, hiring an event planner is often the best way to meet the objective of your event.
Once we get the brief, we will be able to suggest myriad options for executing it within a budget and in an effective manner.
Given the years of experience, we can invariably offer a far better opportunity to execute the event flawlessly and meet the purpose.
That is often the biggest factor that encourages people to hire event planners for their function. Meet the purpose without the risk of overspending.
5. Save Time
If you have ever heard the saying that time is money, this is perhaps where you can see the best manifestation of the fact.
The amount of time that you have to spend to contact each service vendor like the caterer, decorator, photographer separately is huge.
It is never sufficient to meet just one to negotiate the best deal. You have to meet an entire gamut of individuals.
However, when you hire an event planner, you don’t have to deal with any of these. We do all the negotiation, and we are so well connected, the best deal is always in your bag.
Think about the purpose of hosting an event. You have set objective, and you want to realize them in the best possible way. This is exactly why you also need to hire an event planner.
Both in terms of strategy and execution, we invariably offer the best combinations and deals. We will ensure that the objective of the event is met with the least possible expense but the maximum impact. What really helps us is the number of years we have been doing these projects.
As a result, we are perfectly geared to offer you the best possible solution. Needless to mention, the efficiency of the job is guaranteed in every possible way. Find this article on how to make your event planning more productive.
7. Experience Matters
Experience plays a very crucial role in all of this. Professional event planners have years of experience in undertaking a variety of events. We have a perfect understanding of what works in a specific situation.
Depending on the primary objective of the event, we can offer the best possible options to execute it faultlessly.
Most importantly, with years of experience, we are also better geared to deal with any type of emergency in a competent way. That means the overall event is invariably smooth and hassle-free. The best part is you get all of this in a budget.
8. Relationships Are Key
Whether you agree or not, relationships and connections are an event planners best bets. The reason we get an edge over others is exactly for this reason.
Given the wide number of events that we are organizing on a daily basis, we have a huge network of vendors, distributors, suppliers and entertainers.
So when we approach them, our team will start the negotiations on a completely different plane compared to you. That is, no doubt, a huge advantage.
Event planner often has monthly arrangements with these service providers. We can provide some blanket deals which will be any day cheaper than a one-time arrangement.
So you can go smiling all the way to the bank when you hire an event planner.
9. Selecting The Right Event Services For You
One of the biggest challenges of effective event planning is deciding on the right type of event services and elements. Though not rocket science, it is a tough ask for non-professionals.
Often the result is that you pay a lot more, organize too many things and the whole event comes across as chaotic and disorderly.
But, if you give the same mandate to a professional event planner, we will able to do a far better job with lesser cost.
Moreover, our choice of event services will always be more focused than most others. So you can have relevant programs, effective show and it also costs much less. Find out these 31 amazing event entertainments to stun your visitors.
10. Protecting You From Being Overpriced Services
Often when non-professionals approach service providers, there is also the risk of paying higher than the normal.
Since you are not dealing with it on a regular basis, you do not have any idea of how much it costs and what is the best rate. The result is that you often end up paying much higher than the market rate.
However, when you hire an event planner, there is no such risk. We are aware of the existing rate and can easily negotiate the cheapest deal for you.
Needless to mention, that directly results in significant savings as a result.
11. Monitoring Your Budget
Event planners adhere to the budget with careful thought and discipline. We carefully keep track of all the budget. There is every chance where some service charges may overshoot the rest. This is exactly where professional event planners can make a huge difference.
We will make sure that the event is planned and undertaken within the budget you decide. You do not have to shell out extra money for it.
As a result, that is a big saving in terms of time and opportunity as well.
12. Find the Right Audiences
Another reason why you shall opt for professional event planners is the need and ability to target the right type of audience.
Proper targeting of the audience instantly boosts the success prospects and the relative impact of the event.
But this is something that only a professional event planner can undertake with adequate conviction and confidence.
After all, we have been hosting a wide number of events and know exactly what works and what does not. Moreover, we will also be able to suggest how to optimize an event objective to get the right audience.
Just imagine you get the advantage of all this experience at no additional cost. The cost remains the same, the range of services increases manifold. Find this article on how to increase attendance turn up rate here.
13. Focus on ROI
So, in absolute investment terms, hiring an event planner is a total value for money proposition. It helps you optimize the value of every penny you spend on the event and enable you to realize the true potential of the event in every possible way.
So in purely mathematical terms, that is what yields a value buy for. This, therefore, puts the relative risk-reward ratio in a positive light.
You get the best possible return on your money. This is because event planners are able to give you the best possible combination of return on investment.
Contact Us Now
There are many advantages to hiring an event planner. The biggest benefit is that you save a lot of time and money. Expenses and events go hand in hand.
If you are planning to host an event, get in touch with us now. We ensure that you optimize the value and the budget that you pay for your event.