Community event planning is not complicated, but you need to be careful about how you go about it. It is extremely important to make an inclusive plan that engages individually to every member of the community.
Another unique feature of any community event planning is the wide cross-section of age groups it needs to cater to starting from really old to really young ones.
As a result, we try and conceptualize events that are suitable options for the aged, as well as toddlers and teenagers.
A Simple Approach
Instead of going for anything fancy, we try and keep the approach simple, well-rounded and comprehensive.
Choice of a venue is important in this aspect as to be it a community picnic at the neighbourhood park or a high tea gathering in the church hall, the extent of the impact is directly proportional to the overall simplicity of the project.
Since it is a community event, keeping it simple will also minimize the risk factor associated with it. Publicity for these kinds of community events should also have a simple approach.
We choose the local channels to spread the word instead of high-end more expensive mediums that the locals may not be able to connect much with.
Community event planning involves a fair degree of risk assessment. You need to be very sure of the risks involved especially if you are incorporating elements like fireworks, bouncy castles, a supply of alcohol in the venue, sports for children or other related safety hazards in the area.
We make a beeline for relevant insurance cover, the merits and demerits of different policies and seek the best possible risk cover for the event.
This will also help in computing the overall cost better as risk management is a significant expense that cannot be wished away.
The most significant aspect of holding such a large scale event is the cost involved. In this regard, we make a detailed and well-structured budget and account for every single penny. For raising funds too our approach is simple and straightforward.
We try and raise money using ways that will not attract higher license fees like holding a raffle with low budget prizes and voluntary donations that are in no way compelled by the use of force or any other unfair means. It is best to avoid charging an attendance fee as this can raise the license fee.
The license and permit scenario can be quite complicated if ignored. Hiring us will ensure that your venue is booked well in time, and all the necessary licenses are applied for and in your possession before the event kicks off. We take special care in avoiding potential roadblocks.
Call Us For Details
Therefore, the best option in this regard will be to call us for help. We will help you with comprehensive community event planning, management of the event on the selected date, and our professionals will guarantee that you have as much of a fun day at the event as the guest.